Managing Director Assistant
Managing Director Assistant
Job Description
- Updating the managing director daily on the achievement of tasks
- Handling correspondence in the form of answering calls and messages
- Ensure managing director’s meetings are efficiently prepared for
- Acting on behalf of the managing director when necessary
- Attending internal and external meetings with the managing director as requested (with both clients and suppliers)
- Coordinating and communicating with banks and conducting account transactions
- Accurately recording minutes from meetings
- Following up with the rest of the team on the progress of assigned tasks
- Occasionally preparing invoices and reports
- Organizing travel and accommodation arrangements as well as weekly and monthly schedules and meeting arrangements
- File and update contact information of employees, customers, suppliers and partners
- Provide general administrative support for the managing director
Requirements
- Bachelor’s Degree (preferably in Business Administration)
- Excellent command of written and spoken English
- Experience is not required, but must be eager to learn
- Proficiency in Microsoft Office Applications (particularly Excel and Word)
- Car-owner
- Must be willing to work with flexible working hours 6 days a week (Sunday is off).
Personal Qualities
- Presentable
- Strong communication skills
- Time management and administration skills
- Hard worker
- Organizational skills and the ability to multitask
- Negotiation Skills